Program Administrator

*This position requires a TS/SCI clearance for consideration*

Zachary Piper Solutions is currently seeking a Program Administrator to support DoD PMO program based in Newington, VA. This position is a full time role that will be onsite. This position is critical in ensuring efficient program execution, supporting operational processes, and maintaining strong communication with stakeholders. As a Program Administrator, you will play a pivotal role in streamlining program operations, managing documentation, and supporting mission-critical PMO functions in a high-tempo environment.

Key Responsibilities:

• Support day-to-day PMO operations, ensuring program activities run efficiently and on schedule.
• Coordinate scheduling, maintain calendars, and support meeting logistics for program leadership.
• Manage documentation, ensuring accuracy, organization, and accessibility of program records.
• Track action items, follow-ups, and deliverables to ensure timely completion.
• Serve as a key point of contact for customer communications, maintaining a professional and responsive presence.
• Prepare reports, briefings, and presentations using Microsoft Office tools.
• Collaborate with cross-functional teams to support program initiatives and objectives.
• Utilize collaboration platforms such as SharePoint, Confluence, or Jira to maintain workflows and communication.
• Provide administrative and operational support in a fast-paced, mission-focused environment.

Requirements:

• Associate’s Degree required; Bachelor’s Degree preferred
• 2+ years of relevant experience
• Active TS/SCI Clearance
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with scheduling, documentation management, and customer communication tools
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and competing priorities

Preferred Skills:

• Experience supporting a PMO in a federal customer environment
• Experience with Confluence, Jira, SharePoint, or similar collaboration tools
• Customer-service mindset with a professional demeanor

Compensation to include:

• Salary Range: $100,000 – $115,000 **depending on experience**
• Full Benefits: Medical, Dental, Vision, 401K, PTO, Sick Leave if Required by Law

This job opens for applications on 6/19/2026. Applications for this job will be accepted for at least 30 days from the posting date

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Keywords: Program Administration, PMO Support, Program Coordination, Documentation Management, Scheduling, Microsoft Office, SharePoint, Confluence, Jira, Federal Programs, Administrative Support, Customer Communications, Task Tracking, Operations Support, Project Coordination, Workflow Management, Government Contracting, TS/SCI Clearance, Organizational Skills, Program Operations