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Administrative Assistant

Job Attributes

Job Id:

20773

Job Category:

Data Analytics & Business Intelligence

Job Location:

Falls Church, VA  22042

Security Clearance:

Confidential / Public Trust

Business Unit:

Zachary Piper Solutions

JOB DESCRIPTION

Administrative Specialist – Health Affairs Office              

This position supports the Defense Health Agency (DHA) and is located at the Defense Health Headquarters (DHHQ) in Falls Church, VA.  The DHA is a Combat Support Agency responsible for directing, or planning and coordinating a variety of service functions that are principally work-supporting.


Leadership Received:

  • Reports to DHA CNA Program Manager
  • Self-motivated, with the ability to work independently

 

Essential Responsibilities & Functions: (additional duties upon request)

  • Manage the executive's schedule/calendar.
  • Coordinate travel (local and long distance) arrangements using the Defense Travel System (DTS).
  • Complete travel vouchers/expense reports on behalf of the executive.
  • Schedule meetings and serve as a single point of contact with other Department of Defense, Federal Government agencies/departments, Congressional committees and offices, managed care contractors, and other entities agencies to coordinate meetings and briefings between staff.
  • Provide logistical and administrative support to meetings including facilitation of the creation and distribution of agendas, read-ahead packets, and other materials.  Ensure conference room reservation and setup, coordinate/support audio-visual equipment for the meeting, take/format/distribute meeting minutes, track status of any open issues/actions stemming from the meeting.
  • Serve as the primary coordinator for visitors and meetings.
  • Track and coordinate high-visibility correspondence through the DHA/HA Correspondence Control System.

Knowledge, Skills & Abilities:

  • MS Office Tools required (Proficient in Word, Outlook, Excel, and PowerPoint)
  • Knowledge of administrative regulations and operating procedures.
  • Knowledge of the mission, functions, and structure of the organization, and able to obtain data and information regarding work operations and to prepare a report of findings.
  • A working knowledge of the United States Military and the Department of Defense to include but not limited to ranks and titles of uniformed service members.  
  • Knowledge of the Defense Travel System (DTS) is preferred.                                                           

Education & Experience:

  • Bachelor’s Degree preferred.
  • Clerical office experience preferred.
  • Active security clearance, Position of Trust, or Common Access Card (CAC) required.

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Job Id:

20773

Job Category:

Data Analytics & Business Intelligence

Job Location:

Falls Church, VA  22042

Security Clearance:

Confidential / Public Trust

Business Unit:

Zachary Piper Solutions