Senior Executive Assistant - Public Trust

Washington, DC

Zachary Piper Logo

Job Id:

Job Category:

Job Location:
Washington, DC

Security Clearance:
Public Trust or Uncleared

Business Unit:
Zachary Piper

Zachary Piper Solutions

Position Owner:
Gillian Contillo

Zachary Piper Solutions is seeking a Senior Executive Assistant to provide administrative and organizational support to senior directors within the Department of Energy.

Public Trust required



  • Comprehensive Travel Management: Manages complex travel arrangements for senior Directors, including itinerary planning, bookings, Visa/Passport processing, and compliance with international travel protocols.
  • Advanced Calendar and Meeting Coordination: Maintains calendars for leadership and staff, coordinates with various entities, and oversees special events and meeting arrangements.
  • High-Level Communication and Correspondence Management: Handles calls, manages messages, and responds to requests while drafting high-level correspondence for internal and external communications.
  • Strategic and Confidential Administrative Support: Manages sensitive matters discreetly, provides comprehensive support including calendar management, meeting coordination, and workflow facilitation.
  • Document and Presentation Preparation: Prepares and manages essential documents and presentations, assisting in materials for high-level meetings and events.
  • Financial Oversight: Reconciles Government travel credit card statements and manages financial documentation with attention to detail.
  • Information and Document Management: Develops, revises, and maintains key documents, compose reports, and assists in creating technical handouts.
  • Data Compilation and Analysis: Participates in information collection and analysis on specialized topics.
  • VIP Visitor Facilitation and Reception Management: Provides visitor services, manages the reception area, and handles executive contacts.
  • Space Planning and Office Management: Manages space planning, office supply distribution, and mail management.
  • Supplementary Administrative Responsibilities: Covers for federal administration assistants and handle additional duties as required.
  • Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.


  • Minimum 8 years of high-level executive support experience, preferably in the federal government and a bachelor’s degree in a relevant field preferred.
  • Prior experience supporting C-level executives.
  • Ability to perform complex, sensitive, highly responsible, and confidential office administrative, secretarial, and clerical support functions.


100,000-120,000k - depending on years of experience and degree

FISMA regulation, FIPS standards, NIST 800 series, NIST Special Publications, Risk Management Framework, IT security, infrastructure, vulnerability assessment, reporting, firewalls, VPN, Data Loss Prevention, IDS/IPS, Web-Proxy, security audits, .Net, .net, SQL, server, framework, Kendo UI, query, data, integration, deduplication, interface, SAFe, agile, reconciliation, jira, confluence, COTS, OS patching, VersionOne, NetApp, Linux, linux, windows, Windows, Cloud, Commvault, active directory, Ansible, Jenkins, AccuRev, Gitlab Teradici, PCoIP, scripting, remote display protocols, sharepoint, SharePoint, Sharepoint, .NET, C#, developer, virtual machines, VMware VCenter hypervisor, Citrix XenDesktop, XenApp, Desktop Director, systems engineer, engineer, system, systems, systems engineering, citrix, Citrix, secret, system admin, administator, systems administrator, contracts, contract, contracts specialist, contract specialist, procurement, PD2, procurement desktop, technical writing, technical editor, editor, cybersecurity, cyber security, secret, TS, Top Secret, top secret, sci, clearance, governemtn, DARPA, TS/SCI, DHS, federal, technical writer, business analyst, CONOPS, SOPs, standard operating procedures, sec+, security+, ITIL, ITILV4, adobe, Microsoft office, MS, .NET Framework, C#, AngularJS, Hyper Text Markup Language" OR "HTML" OR "AJAX" OR "ASP.NET" OR "XML" OR "JavaScript" OR "Jquery" OR "CSS" OR "Microsoft SharePoint Designer" OR "SharePoint Workflows" OR "Web Services" OR "REST" OR "Keyword Query Language" OR "KQL" OR "SharePoint Server" OR "Internet Information Server" OR "IISsuite, SCI, sensitive compartmented information, operation procedures, mission notes, editing, 508 compliance, documentation, cyber, APT, advanced persistent threat, incident management, incident response, concept of operations mitigation plan, incident response, PTO, Arlington, Virginia, on-site, onsite, on site, benefits, 401k, medical, homeland security, DOD, ci polygraph, counterintelligence, cyber intelligence, cyber investigation, cybersecurity investigation, PTO, technical writing, technical writer, business analyst, technical analyst, technology write, air force, digital forensics, project management, jira, army, military, Patrick space force base, Patrick SFB, SFB, Lompoc, California, CA, cocoa beach, satellite beach, space, research, technology research, technical investigations, secret clearance, ts/sci, top secret, ts, secret clearance, dod, clearance, clearance, cloud project, aws, azure,veterans, retired veterans

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