Senior Executive Assistant - Public Trust

Washington, DC

Zachary Piper Logo

Job Id:
123317

Job Category:

Job Location:
Washington, DC

Security Clearance:
Public Trust or Uncleared

Business Unit:
Zachary Piper

Division:
Zachary Piper Solutions

Position Owner:
Gillian Contillo

Zachary Piper Solutions is seeking a Senior Executive Assistant to provide administrative and organizational support to senior directors within the Department of Energy.


Public Trust required

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Comprehensive Travel Management: Manages complex travel arrangements for senior Directors, including itinerary planning, bookings, Visa/Passport processing, and compliance with international travel protocols.
  • Advanced Calendar and Meeting Coordination: Maintains calendars for leadership and staff, coordinates with various entities, and oversees special events and meeting arrangements.
  • High-Level Communication and Correspondence Management: Handles calls, manages messages, and responds to requests while drafting high-level correspondence for internal and external communications.
  • Strategic and Confidential Administrative Support: Manages sensitive matters discreetly, provides comprehensive support including calendar management, meeting coordination, and workflow facilitation.
  • Document and Presentation Preparation: Prepares and manages essential documents and presentations, assisting in materials for high-level meetings and events.
  • Financial Oversight: Reconciles Government travel credit card statements and manages financial documentation with attention to detail.
  • Information and Document Management: Develops, revises, and maintains key documents, compose reports, and assists in creating technical handouts.
  • Data Compilation and Analysis: Participates in information collection and analysis on specialized topics.
  • VIP Visitor Facilitation and Reception Management: Provides visitor services, manages the reception area, and handles executive contacts.
  • Space Planning and Office Management: Manages space planning, office supply distribution, and mail management.
  • Supplementary Administrative Responsibilities: Covers for federal administration assistants and handle additional duties as required.
  • Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

EDUCATION/EXPERIENCE

  • Minimum 8 years of high-level executive support experience, preferably in the federal government and a bachelor’s degree in a relevant field preferred.
  • Prior experience supporting C-level executives.
  • Ability to perform complex, sensitive, highly responsible, and confidential office administrative, secretarial, and clerical support functions.

Compensation:

100,000-120,000k - depending on years of experience and degree



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